subba / Solutions / Studios & fitness
Booking system for studios & fitness
The booking system for personal trainers
You are counting reps and spotting a client. The enquiry from someone finally ready to start goes to voicemail.
Sound familiar?
Why personal trainers lose work to the phone.
A block of ten sessions is £300 to £500, and a good client stays for months. Missing one enquiry can mean missing a client worth thousands over a year.
You train when others enquire
Your sessions are early mornings and evenings, exactly when new clients are free to reach out. subba answers so a ready-to-start lead does not go cold.
Momentum fades in a day
Someone deciding to get fit is motivated today and busy tomorrow. The trainer who books the first session while that spark is hot is the one who gets the client.
Managing a full roster of sessions
Rescheduling, reminders and rebooking blocks eat your time. subba handles the diary so you can focus on the training.
How subba helps
An online diary that fills itself.
Bookings that land in your diary
Customers pick a real free slot and book themselves in. No back and forth, no double bookings, it is in your calendar the moment they confirm.
Take the payment or a deposit
Collect a deposit or the full amount into your own Stripe at the point of booking. Fewer no-shows, and the money is yours the same day.
An AI receptionist on top
And when someone rings or messages instead of booking online, subba answers as a personal trainer, day and night, and books them in too. One system, every enquiry caught.
Reminders that cut no-shows
Automatic reminders by text and email before every appointment, with easy rescheduling, so your slots stay filled and your day runs to plan.
Your services, online
Customers pick, book and pay.
subba shows your real services and prices, offers only your genuine free slots, and books straight into your diary. Here is how a personal trainer setup might look.
Most services take a message. subba books the job.
A call answering service jots down a name and number and hands it back to you to chase. subba checks your diary, books the appointment, takes the deposit and sends the confirmation, all before you have put your tools down. For personal trainers, that is the difference between a lead and a booked job.
Questions
Personal trainer FAQs.
Can it book the free consult while I am training a client?
Yes. subba answers every enquiry the moment it lands, day or evening, and books the consultation while the person is still motivated, instead of letting it sit in a voicemail.
Can it manage session blocks and reschedules?
It books blocks, sends reminders, and handles reschedules automatically, so your roster stays organised without you living in your calendar.
How quickly can I get set up?
If you already have a website, subba plugs in with a one-line change and you can be live the same day. If you need a website, our done-for-you build (a £200 one-off add-on on any plan) sets you up with a booking site and your domain, usually live in about 5 working days.
What does it cost?
Your first 30 days are free, then plans start at £9.99 a month with everything included, unlimited bookings, seats and locations, you only pay more as your enquiry volume grows. There is no setup fee unless you want us to build your website too, a £200 one-off that comes with our £19.99 plan or above, and you can cancel anytime.
More from subba
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